Job title: Operations Coordinator
Hours of Work: Full-time - 37.5 hrs a week
Salary: £25,000 - £28,000 yearly
Base: City Church, Dyfatty Street, SA1 1QQ
ORGANISATIONAL ARRANGEMENTS:
Accountable To: The Church Leadership - directly to the Senior Pastor
Work Alongside: The Ministry Team, Staff, Interns and Volunteers
JOB SUMMARY:
Job purpose:
To oversee and develop the operational functions of City Church Swansea, ensuring that as an organisation we are effectively advancing in delivering the vision of the church in all areas.
Be an Ambassador for City Church Swansea.
Ensure that all areas of operational oversight align with the vision and values of City Church Swansea.
JOB DUTIES
Operational Coordination
Establish and develop work systems to manage the effective and efficient daily operation of the church, car park, and church grounds.
Oversee waste management, purchasing of all stock (including hospitality supplies), information point leaflets, paying annual licenses, and pickup/collection of donations.
Venue Management
Oversee and manage the hiring of venues – Main Hall, Balcony, Basement, and the Hub.
Develop a logistics team and plan the logistical requirements for our weekly gatherings.
Staff and Volunteer Coordination
Manage the church cleaners and volunteers, ensuring that the first point of contact is of a high standard for all incoming/outgoing queries and communication.
Maintain the City Church Swansea database, liaise with providers, cleanse the data annually, manage the church calendar & bookings, and support staff and volunteers with training.
Supplier and Contractor Relations
Oversee and manage relationships with external suppliers and contractors, IT companies, Utility companies, Alarm company.
Health and Safety Management
Oversee Health and Safety, including supervising property maintenance.
Qualification in IOSH or NEBOSH.
Volunteers on H&S tasks and projects.
Keep the H&S staff handbook up to date.
Keep up to date with Elim H&S and ELIMNET.
Ensure regular and annual testing for legionella, fire alarm system and equipment, security, LOLER, PAT, and Furniture.
Maintain and develop City Church Swansea’s policies and procedures in relation to H&S and operations.
Arrange staff training for First Aiders, Fire Wardens, and IOSH training. Refer to ELIMNET.
Vehicle Management
Maintain and manage the vans and the bookings for their use.
Team Collaboration
Work as part of the City Church Swansea team and assist with other activities as and when required.
Skills/Gifts:
Strong leadership and management skills.
Strong communication skills.
An ability to manage a wide range of responsibilities.
Highly motivated and able to take initiative.
Effective negotiating and influencing skills.
Competent in computer/IT skills.
Confidentiality in handling sensitive matters.
Ability to build good working relationships with a wide range of people in different roles, including Pastors, staff, volunteers and users of church facilities.
Excellent time management with a proven track record of prioritising workload.
Excellent organisational and administrative skills.
Ability to work well under pressure, cope with frequent change and meet deadlines.
There is a genuine occupational requirement that the post-holder be a practising Christian.
City Church Staff working requirements:
Full-time, permanent role (37.5hrs a week).
Attend City Church Swansea.
You will attend and participate in the weekly staff meetings as and when needed.
Evening and weekend flexibility as required.
Invest in your own development by pursuing operational-specific and broader training and resources.
Application Process
How to Apply:
To apply for this role, please send your cover letter along with your CV (Curriculum Vitae) to philip@citychurchswansea.org. Make sure your email subject line includes the job title so that we can easily identify your application.
Application Deadline: Friday, 25 April 2025, by 5:00 PM BST